Flowdat

Privacy policy

Last updated: 2 December 2025

1. Who we are

Flowdat ("we", "us", or "our") operates a dance discovery platform that helps dancers find classes, sessions, and battles in their area. This privacy policy explains how we collect, use, and protect your personal information.

Contact: support@flowdat.co

2. Information we collect

2.1 Information you provide

When you submit an event to our platform, we collect:

  • Your name - To identify the submitter for our review process
  • Your email address - To contact you about your submission if needed
  • Event details - Including venue names, instructor names, Instagram handles, and other publicly displayed information

2.2 Information collected automatically

  • Usage data - We use PostHog analytics to understand how users interact with our platform. This includes pages visited, features used, and general usage patterns.
  • Local storage - We save form drafts to your browser's local storage so you don't lose progress if you close the page. This data stays on your device and is not sent to our servers.

2.3 Information from third-party sources

We aggregate class schedule information from dance studios to provide comprehensive listings. This includes class names, times, instructors, and venue information.

3. How we use your information

  • To process submissions - We review event submissions and contact submitters if clarification is needed
  • To display events - Approved submissions are displayed publicly on our platform
  • To improve the platform - Analytics help us understand usage patterns and improve the user experience
  • To maintain security - We implement rate limiting and security measures to protect the platform

4. Legal basis for processing (UK GDPR)

  • Legitimate interest - Processing event data to provide our service to the dance community
  • Contract - Processing submission data to fulfill your request to list an event
  • Consent - For any marketing communications (we don't currently send marketing emails)

5. Data sharing

We share data with the following third parties:

  • Supabase (database hosting) - Stores submission data securely
  • PostHog (analytics) - Processes anonymised usage data (EU servers)
  • Vercel (hosting) - Hosts our web application

We do not sell your personal information to third parties or use it for advertising purposes.

6. Data retention

  • Analytics data - Retained according to PostHog's data retention policies

7. Your rights

Under UK GDPR, you have the right to:

  • Access your personal data we hold about you
  • Correct inaccurate personal data
  • Delete your personal data ("right to be forgotten")
  • Object to processing of your personal data
  • Data portability - Receive your data in a structured format
  • Withdraw consent at any time where consent is the legal basis
  • Complain to the Information Commissioner's Office (ICO) if you believe your rights have been violated

To exercise any of these rights, contact us at support@flowdat.co.

8. Cookies and local storage

We use minimal cookies and local storage for essential functionality:

  • Form drafts (localStorage) - Saves your submission progress locally
  • Colour mode preference (localStorage) - Remembers your dark/light mode choice
  • Analytics cookies (PostHog) - Help us understand usage patterns

9. Security

We implement appropriate security measures including HTTPS encryption, CSRF protection, rate limiting, and secure database hosting to protect your data.

10. Changes to this policy

We may update this privacy policy from time to time. We will notify users of significant changes by updating the "Last updated" date at the top of this page.

11. Contact us

If you have questions about this privacy policy or your personal data, contact us at:

Email: support@flowdat.co